Training Administrator Guide

Illustration of a magnifying glass on sheets of paper

If you’re a Title X or TPP project administrator or training coordinator, follow the steps below to manage and track your team members’ professional development. 

Set up a Training Administrator account

You need an RHNTC Training Administrator account to create and share training lists with team members and track their training completion.

Set up a Training Administrator account

  1. Create an RHNTC training account, if you don’t already have one. 
  2. Request a Training Administrator account.
Create training lists

Before you can assign a training list to staff, you must either create a training list or duplicate (and modify) a suggested training list curated by the RHNTC.

Create a new training list

  1. Sign in to your RHNTC account.
  2. Under Manage My Lists, click the button to Create New Training List. Then add a Title and Description.
  3. Click the Add Training button to search for and add training resources available through the RHNTC to your list (or find a resource you want to use and click Add to Training List right from the resource page). 
    1. You can also manually add links to non-RHNTC websites.
  4. Click Save List. Your new Training List will now appear in your account.

Explore and use suggested training lists

  1. Before starting from scratch creating new training lists, consider exploring the suggested training lists compiled by the RHNTC. To view only suggested training lists for your grant program, use the TPP Program or Title X Program filter at the top of the page.
  2. Once you find a suggested training list you want to use, click View List.
  3. If you want to use the suggested training list as is, click Save List.
  4. If you want to modify the suggested training list, click Duplicate List. Then add or remove trainings from within the training list (or find a resource you want to use and click Add to Training List right from the resource page).
Share training lists

Assign training lists to team or network members

  1. Click the Share button on the list to copy a shareable link to the list. 
  2. Determine how you will share the link with your project team or network members (e.g., email, website). Then paste the link there along with a link to the Using the RHNTC Website to Track Your Training Completion Job Aid. 
Track others’ training completion

See who has accepted a training list

  1. Ask your project team or network members to create a regular RHNTC Training account (if they don’t already have one) and save the training list you shared to their account.
  2. Click the Manage Users button to see who has saved the list. Once a team member has saved the list, it’s possible to see their completion status for each assigned training. 

Track the completion of trainings you assign

  1. Go to Completion Reports and click the View button for your list. You can also download an editable spreadsheet (CSV file).
  2. If your training lists include non-RHNTC resources, ask team or network members to manually note their training completion and upload a certificate of completion, if available. (There is no way to automatically track completion of non-RHNTC resources.)
Organize training lists into folders (optional)

Move training lists into folders

  1. View Manage My Training Lists. If you haven’t created any folders yet, the folder will be labeled Unorganized.
  2. For each training list you want to organize, click the Organize button on the right-hand side.
  3. Click the Please select the folder to add the training list to dropdown menu.
  4. Either create a new folder or select an existing folder from the menu. Then click Add to folder. The training list will now appear in that folder under Manage My Training Lists.
Add other Training Administrators to a training list (optional)

Collaborate with other training administrators

  1. To add another editor to a training list, click the Edit button on the right-hand side.
  2. Scroll down to the Users Who Can Edit This List section at the bottom of the screen.
  3. Start typing in the name of your colleague; if they have a Training Administrator account, their name will appear.
  4. Once you save the list, the Training Administrator you added will have full access to it

If you have questions or would like personalized support using the RHNTC Training Tracking System, talk to your grantee liaison or send us a message.