Training Administrator Guide

The Training Administrator Guide helps Training Administrators with how to utilize the RHNTC's Training Tracking System.

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The RHNTC Training Tracking System is a web-based system that helps Title X and Teen Pregnancy Prevention (TPP) Program grantees create, share, and track completion of training and professional development plans for their staff or networks.

A Training Administrator, or Admin, requests special website access that allows them to create and share Training Lists with other training participants, and to track their course completion.

How to Request a Training Admin Account

Anyone can request a Training Admin account. This website role is primarily intended for either:

  • Title X grantees and subrecipients that are responsible for developing training plans for their networks, tracking network staff completion of assigned trainings, and ensuring that subrecipients and service sites comply with Title X training requirements.
  • Teen Pregnancy Prevention (TPP) Program grantees who are responsible for creating, implementing, and/or tracking completion of professional development plans for their organization or their networks.

Steps for requesting a Training Administrator account:

  1. Follow the steps to Create an Account on rhntc.org. Or log in if you already have an account.
  2. Complete the request form here: https://rhntc.org/request-training-admin.
  3. You can also find this form by navigating to About > Training Tracking System in the main menu.
  4. Wait for an email confirming that you have been given Training Admin account permissions.
 Create a Training List 
  1. Navigate to “My Training Account” in the upper right of the menu.
  2. Click the “My Training Lists” tab.
  3. Click the “Create New Training List” button.
  4. Scroll down and click “Add Training/Resources” to build your list with resources from rhntc.org. You can also add non-RHNTC resources.
  5. Click the “Save” button.
Share a Training List and Track Training
  1. From the “Manage My Lists” tab, click the “Share” button on your Training List.
  2. Copy the Training List link (press “Control + C” on your keyboard).
  3. Use email or another sharing mechanism to paste (press “Control + V” on your keyboard) to share the list with your staff or networks.

To See Who Has Accepted a Training List:

  1. Navigate to the “My Training Lists” tab.
  2. Select the “Manage Users” link next to the “Participants” label under the Training List title.
  3. Note: The system only displays users who have accepted the list.

Track Training List Completion:

  1. Navigate to the “My Training Lists” tab.
  2. To see a completion report for a single list:
    1. Select the “View Completion Report” button under the Training List description.
    2. View the report onscreen, or select the “Download CSV” button to download an Excel spreadsheet.
  3. To see a combined report for all of your lists:
    1. Select “View Completion Report for All Lists” under “Manage My Lists.”
Helpful Tips for Creating a Training List

Updating an Annual Training List

If you have annual training lists that require staff to complete the same training once a year, you should always duplicate these lists and rename them annually. This helps to refresh completion of resources that require attestation to “mark as complete”. Please see the directions listed below on how to duplicate a training list and other tips for customizing them.

How to Duplicate a Training List

  1. Navigate to My Training Account. Under the “My Training Lists” tab, navigate to the training list you want to duplicate, then click “Copy into a new training list”. This will automatically duplicate the training list.
  2. Make any edits you’d like to the list, then save.
  3. You will need to share the new list with staff and make sure that they save the list. But this will refresh the "mark complete" option on those specific resources.

Using Suggested Training Lists

The RHNTC has created suggested training lists for Title X and TPP program staff to use with curated training and resources to complete at your own pace. Any user can click on a list to save it to their Training Account.

Training Administrators can duplicate any suggested training list to customize and share it with their own training networks. To use and customize a suggested training list, follow the duplicating training list steps listed above.

The full catalog of suggested training lists can be found here: https://rhntc.org/resources/training-lists. Check back regularly for newly added training lists.

Adding Multiple Training Administrators to a Training List

Any training list can have multiple editors who have equal access to view, edit, and share the list, as well as see the Training Completion report. 

To add another editor to a training list: The last question before saving is "User Who Can Edit This List." Start typing the name of your colleague and it will appear if they have an admin account, too. Once you save the list, the additional training administrator will have full access to a list.

Need to transfer list ownership between two users at your organization? Contact us for help.